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Publish Student Theses in DiVA

Document template

We have made a document template which might help you in your report writing. The template is in A4 format but the printing shop will scale down to correct format before printing. See LiU Tryck homepage for more information.


Information about Copyright is available on your Copyright Page.

Correct Version of Your Thesis

Important! Before you publish electronically make sure the electronic version of your thesis is identical to the printed version before publishing it on the Internet. Ask the printing office for a copy of the original pdf file with your thesis. If you have found some errors in the electronic version our policy PDF is not to switch, make corrections or delete theses already published on the Internet. Never publish your thesis before you have printed it (for those departments which still print their theses).


ISRN (International Standard Report Number) is no longer mandatory for your thesis. The department decides whether an ISRN should be included or not. If it is inclided you'll receive the ISRN number from the responsible administrator at your department.

Publishing Agreement

Because you own the copyright of your thesis you must sign an agreement to allow electronic publishing before you publish your thesis on the Internet. The agreement is available at the student office at your department or you can download it from our home page publishing agreements PDF. Fill in all bibliographic information directly on the screen, print out, sign and send the agreement to your department.

How to Fill in the Webb Form in DiVA

Note: Several of the fields in the web form are mandatory. They are market with a red asterisk (*). If information is missing in a mandatory field a message will show telling what field it is. In the web form do not fill in the following fields: Research group, Series, Other series, DOI, URL, URL label and Part of project.

  1. Login to the electronic publishing system using your LiU-ID and fill in the web form by following the instructions below.
  2. Fill in First name and Family name. If there are more than one author all authors name and organization must be filled in (Click the button Another author to open a new author section)
  3. Organization must always be filled in. Select the name of the institution by clicking on the text Choose organization in the field Department, unit or programme. Then click on the plus sign in front of Linköping University to list all the departments (see picture 1 below). Select the department by clicking on the department’s name.

    Figure 1.
    Click on the plus sign for a
    list of the departments.

  4. Fill in your e-mail address in the field for e-mail address. When you send the filled in post you will get a message from the system that you have sent in the post for publishing. The administrator at your department will then check the post, approve it and then publish it electronically. Then you get another mail informing you that the post is now available on the Internet.
  5. Mark External cooperation (a new field is shown) and fill in external cooperation partner i.e. a company or private, municipal or governmental institution etc.
  6. Fill in the Student thesis title: Main title and subtitle (the latter if available). If the title is separated with a colon or a hyphen the text after the colon or hyphen should be added in the field Subtitle and colon and hyphen removed from the title. State the language the thesis is written in and if the title is available in another language write the title in the field Alternative title.
  7. Choose the level of the thesis.
  8. Choose the University credits.
  9. Choose subject/course from the list. If you are uncertain of what subject/course it is, ask your student administrator at the department.
  10. Fill in Year and Number of pages (the last numbered page in the thesis).
  11. Fill in ISRN in the field ISRN. If you have an ISRN it should be filled in. You get the ISRN from the student administrator at your department.
  12. From the list add National subject category. If the field is left blank the Thesis will not be transferred to Uppsök and essays.se.
  13. Fill in keywords and abstract. This information makes your Thesis more searchable and with that more visible via Google.
  14. If possible fill also in Supervisor, Tutor and Presentation.
  15. Click on the button Continue.
  16. Click on the button Browse, find your Thesis. Upload the document file (PDF format) and finish by clicking the button Continue (if the file is in another format than pdf the download of the file will not work).
  17. When you are satisfied with the result and would like to publish your thesis, click the button Submit. Your thesis will now be sent for verifying/reviewing by the responsible administrator at your department. Note! Do not upload the pdf file with your thesis before you have proof-read it or before you have printed the thesis (if the thesis is printed, we do not replace files afterwards).
  18. If you would like to include the URL-link to the electronic version of your thesis in the pdf file go to the page Get URL to your thesis.
  19. When you have completed all the steps correctly, a message is shown on your screen to confirm that your thesis has been sent to be verified by the responsible administrator at your department. If your work is not published within 14 days, contact your department for help. If the department cannot help you contact ep@ep.liu.se.

Responsible for this page: Peter Berkesand
Last updated: 2019-07-02