LiU Electronic Press

Before you start...

Put together your thesis to form one computer document. This document can consist of title page, copyright page , the thesis, bibliography and appendix. If you have to move your documents to another computer in order to create pdf files of the documents, copy the documents to a diskette or a CD. Make sure you also have a safety copy of all your files.

Correct Version of Your Thesis

Important! Before you publish electronically make sure the electronic version of your thesis is identical to the printed version before publishing it on the Internet. Ask the printing office for a copy of the original pdf file with your thesis. If you have found some errors in the electronic version our policy is not to switch, make corrections or delete theses already published on the Internet. Never publish your thesis before you have printed it (for those departments which still print their theses).

Title Page

Your thesis must have a first page, a title page, containing the title of the work, author(s) and, in existing cases, also the name of the department, education programme/subject field, ISRN and tutor. What the title page should contain may various at the departments. Never publish your thesis electronically without a title page.

Library Information Sheet

If your department use the Library Information Sheet, contact the student office at your department.

Cover

If you have a cover to your thesis you may publish the cover as a separate pdf file when the thesis is published on the Internet. If your thesis is already published and you want to add the cover, send the pdf file with the cover to Peter Berkesand.

URL-link to the Thesis

If you would like to write the URL-link to the electronic version of your thesis in the printed version, just do as follows: Login in to the publication system in order to transfer your thesis to the Internet. Click Add publication/Upload files and choose Student thesis in the list and then Continue. In the middle of the page, under the headline Identifiers and URI you will find part of the full path: urn:nbn:se:liu:diva-xxxxx (where xxxxxx corresponds to the number your thesis will get). The correct path to your thesis will then be http://urn.kb.se/resolve?urn=urn:nbn:se:liu:diva-xxxxx. Copy the path and paste it into your thesis. Fill in, at least, your name and publication title before you click Cancel/Save draft and then Save draft in the dialogue window shown on the page and finally logout. You may later login again and complete missing information, add the pdf file and send for publishing.

ISRN

You need an ISRN (International Standard Report Number) for your thesis. To receive your ISRN number, contact the student office at your department or the responsible administrator.

Copyright

Photographs, diagram, tables, maps, drawings, art, multi media etc.

Copyright applies to photographs, diagram, tables, maps, drawings, arts, collage etc. which are published in print or electronically and for sound and video files. This means that you cannot, without permission from the copyright holder, straight off, use material from the Internet, books, newspapers etc. You must always ask for permission to use copyright protected material! In order to make it easier getting a permission, state that the copyright protected material will be used in an academic context for example student thesis and that the thesis will be electronically published at the University non-commercial publisher Linköping University Electronic Press. A full reference to the used material and the copyright holder must also be stated.

If you have used the Internet as a source or refer to a page on the Internet it is very important to be critical and accurate with the sources.

Read more

You can read more about copyright laws concerning photographs on the homepage of Bildleverantörernas förening and concerning paintings/art works at Bildkonst Upphovsrätt i Sverige (the English versions). For further information see our page with Copyright Info.

Publishing Agreement for publishing on the Internet

You must sign an agreement to allow electronic publishing before you publish your thesis on the Internet. The agreement is available at the student office at your department or you can download it from our home page publishing agreements . Fill in all bibliographic information directly on the screen, print out, sign and send the agreement to your department.

Create a pdf file

Mac- and PC-users

The thesis must be converted to a pdf file. In MS Office 2010 is a function to create pdf files built in the programme. In OpenOffice it is possible to export to a pdf file. If you do not have access to the programme Adobe Acrobat (not Acrobat Reader which is used for only reading pdf documents) there are several free programmes available. We have tested three which we recommend: There are three free ware programmes for downloading and installing on your computer:

• PDFCreator, which can send files via e-mail directly from the programme and a lot of other facilities,
• PrimoPDF and
• Pdf995 with possibilities to insert several pages into one pdf document.

You may also create the pdf file via Adobe Acrobat homepage. Note: You download free ware at your own risk. Make sure you have an anti virus program to protect your computer!
   Information how to create a pdf file can be found at LiU-Tryck.

Users of FrameMaker

If you use FrameMaker there is a built in function in the programme in order to create a pdf file. Choose Save as/Spara som and then Save Document/Spara dokument and under format choose PDF.

Latex-users

The packet hyperref is strongly recommended since PDF-bookmarks are created and table of contents, cross-references and references will be clickable. Use \usepackage{hyperref} (if you use ps2pdf according to the instructions below instead use \usepackage[ps2pdf]{hyperref}).

In order to create a PDF from your LaTeX-document you may use one of several methods:

• Use pdflatex.

  The procedure is done in one step: pdflatex fil.tex, but a possible disadvantage is that your figures must be in pdf-format.

• Use latex dvips and ps2pdf.

  This is a process in several steps: latex file.tex, dvips -Ppdf fil.dvi and ps2pdf fil.ps. The figures can be in EPS-format.

• Use latex dvips and Acrobat Distiller.

  This is also a process in several steps: latex fil.tex, dvips -Ppdf fil.dvi, use Distiller on file.ps. Acrobat Distiller must be of least version 4.0, or you may else loose some characters when you convert the file especially the minus sign may disappear. Read more about it at TeX FAQ about Acrobat Distiller.
  

The PDF, from the last two procedures may appear blurry in Acrobat Reader (if the version is less than 6.0), and this may be caused by three things:

• You have forgotten to give the switch -Ppdf till dvips (do that).


• You have used \usepackage[T1]{fontenc}, in order to get Swedish hyphenation.

  Change the font to some other of Computer Modern (TeX default font), by adding \usepackage{lmodern} or \usepackage{cm-super}. Or why not change to Times with \usepackage{times}.

• You have a an outdated ps2pdf or an outdated dvips.

  Upgrade GhostScript, which contains ps2pdf, to at least v6.50.
  Upgrade dvips to at least v5.90.
  

For further information see also TeX FAQ about generating PDF or more general TeX FAQ.

Tips

1. If you have a long abstract there will perhaps be no room for all the information on one page. In order to make more room use a smaller font size. Instead of 12 p lower it to 10 p or lower. The text must, however, be readable so do not lower it too much. It looks much better if the library information sheet consists of only one page. If you use our template the font size will change automatically.
2. If your thesis and the Library Information Sheet/Biblioteksblad have different margins, it could cause a problem. To avoid this, you can create two separate pdf files, one for your thesis and one for the Library Information Sheet. Open your thesis in Adobe Acrobat. If you want to insert the Library Information Sheet on page two, go to page one. Choose Document/Dokument on the top menu, choose Insert pages/Infoga sidor (Figure 2). A dialogue box appears; choose the pdf file with your Library Information Sheet (Figure 2). After that a new dialogue box appears, asking if you want to insert the page before or after. Choose After/Efter (Figure 4). Save your thesis.
   

Figure 2.

Figure 3.

Figure 4 .

Tips!

Formatting text in the web form

In the web form it is possible to format the text with the help of the toolbar, shown below. The toolbar is visible when placing the cursor in some of the fields Main title, Sub title and Abstract (Figure 1 below).

Figure1.

The formatting works just about as in Word with bold, italic, ^superscript, _subscript characters, punctual list or numeric list.

Hidden characters

In order to avoid that hidden characters are transferred to the web form when copying and pasting text from Word or a pdf file, use the tools within the blue frame (Figure 1 above). It is possible to magnify the text by clicking the icon which looks like a screen (left in the red frame). If one copies a text from a pdf file the line breaks may be shown wrongly like the example below:

Före och efter 1734 års strafflag fanns det i princip två slag av straff
i Sverige: böter
och dödsstraff. Fängelse och kroppsstraff var omvandlingsstraff av
böterna. Kunde
den dömde inte betala böterna fick denne antingen spöstraff eller sitta
av straffet på vatten och bröd.

Hidden line breaks were included in the text above when copied from the original document. Use the tool for pasting the text (with a T in blue frame). These hidden characters can also easily be removed by clicking on the icon which looks like a brush (to the right in red frame) or paste the text in a text editor like Notepad or corresponding editor. Check the text that no blank space has disappeared between words.

Special and Scientific Characters

I the web form it is possible to insert special and scientific characters and forms. Click on the sign Ω in order to insert different scientific characters. The sign Σ opens a dialogue box for creating formulas which can be pasted in the abstract field.

If you have any problems...

Sometimes everything does not work as planned and technological problems arise. If your user name and password (which is the same as your LiU ID) do not work, or if there are some other problems contact Peter Berkesand, Phone +46 13 28 29 45.

Contact us if you got any problems, contact us and we will help you solving the problem. It saves time and work! Do not re-register the publication if you got problems, contact us instead.