Frequently Asked Questions
Log in to DiVA
Answer: According to a Rector's decision research related publications produced by employees and students at LiU, should be registered in DiVA as long as copyright is not infringed. Beside Ph.D. Theses, Licentiate Theses, and Student Theses articles in series, journals, conferences, books, anthologies etc. should also be registered in DiVA. Note: To avoid duplicates check in DiVA if your publication already is registered.
Note that DiVA is a database for research publications and only publications where the author participates as single author or co-author. DiVA is not a database for registering author's assignments. The following should therefore not be registered in DiVA:
- Docent lectures,
- journal volumes/issues were the scientist is editor (Editor-in-Chief or Guest Editor),
- introductions at conferences were the scientist is Chair,
- notes in hospital charts,
- teaching material that is not published as educational materials,
- articles with the status manuscript, submitted and accepted should not be register either (except if the articles are part of a Ph.D. thesis),
Answer: No, but there are a number of mandatory fields which always have to be filled in. These are marked with an asterisk (*). Depending of publication type there are an additional number of fields that must be filled in to bring about a high quality record. On our page Publish at LiU E-Press is a list with links to the different publication types containing information about the fields that always must be filled in. Below is a short list of fields that always should be filled in:
- All authors who are co-authors to the articles must be filled in,
- LiU-ID for all LiU authors,
- The publication title,
- Content typ (Refereed, Other academic or Other (popular science, discussion, etc.)
- Status (only published and Epub ahead of print should be register. The latter only if the is a DOI link available),
- The journal name, publishing year, volume, issue and pages,
- DOI link (if available),
- National Subject Category,
- Keywords and abstract (abstract must always be filled in),
- For conferences always fill in the conference name, date, place and pages. If the conference article is part of a Conference proceedings fill in the name of the Proceeding, editors and ISBN,
- ISBN must always be filled in for books, anthologies, chapter in book including number of pages.
If you are not sure what to fill in, please contact us.
- It is a very efficient way of making LiU visible and spreading research results via the Internet. DiVA is indexed by search engines and searchable in several databases such as SCIRUS, SCOPUS, SwePub, Uppsök etc.
- DiVA is used for bibliometric analyses of research fields and international ranking of universities.
- Showing the Swedish public how the resources of LiU are used by publishing articles, student theses etc.
- Other advantages:
- The author always retains the copyright of the work (as do the students)
- It is free of charge, no costs for the author or the Department,
- Efficient approach to prevent plagiarism,
- Show how public funds are used,
- Environmental friendly,
- Statistics directly on the page: number of unique visitors and number of downloads of the pdf,
- Publishing of images and diagrams in colour without any costs,
- Sound and video files are easy to include in the publication or publish separately,
- A fixed URL address, which is simple to refer to,
- Guaranteed accessibility on the Internet from the publishing date,
- A link from the University library catalogue to the work,
- Searchable in the library catalogue with a link to the work (this do not apply for student theses),
- Worldwide distribution to a large group of readers,
- Searchable in the National Library Catalogue.
Answer: Add your subdepartment (or corresponding) and faculty in the Department, unit or programme box. Click on the plus sign in front of Linköping University in order to list all departments and the plus sign in front of the department name to list all sub departments (see figure 1 below). Choose subdepartment by clicking on its name (departments are automatically connected with the subdepartment; the only exceptions are CMIV, HELIX and REMESO for which you will need to choose the department as well).
Add your affiliation for Region Östergötland, if appropriate by clicking on Region Östergötland and choose clinic according to point ii above. The Centre will be added automatically.
If you have any questions about how affiliation, do not hesitate to ask.
Figure 1. Click on the plus sign for a
list of the departments.
- Go to http://orcid.org/
- Click on “Register now” and fill in name and e-mail address.
- Send your ORCID to firstname.lastname@example.org together with your LiU-ID ad we will updated all your posts in DiVA with your ORCID. Your ORCID will be added to all your posts, retroactive and newly registered.
- Use your ORCID when you submit articles to scientific journals and when submitting application to research funds. Using the applications system Prisma requires an ORCID.
- Go to http://researcherid.com
- Click on the box ”Join now” and fill in name and e-mail address. Follow the instructions to complete the registration.
- If you have an ORCID you get the possibility linking your ResearcherID with you ORCID. We strongly recommend to get a ResearcherID. When an article is published with an ORCID it will be automatically linked to the correct ResearcherID in Web of Science.
Answer: No, there is no way that you can change the original article that LiU E-Press maintains on the net. You can not even change a trivial spelling
error in it. The reason for this is that the credibility of the LiU E-Press
requires that published research results are not improved by the
author some time after the date of publication We do not have any way of distinguishing
between trivial and nontrivial changes in a secure way. It is a principle for
the LiU E-Press that what has been published, is published.
What you can do instead is to add a separate errata list and send it to us (email@example.com). We will then publish the errata list as a separate file.
- copy text, photographs, figures etc. from somebody else's work without stating the source,
- using a text from somebody else's work and rephrasing the contents without stating the source,
- word for word translating text from another language without informing it is a translation,
- using somebody else's text and only replace a few words with synonyms in despite the source is given.
Answer:It is not allowed copying a table, chart or a figure from another publication and use it as your own, even if you state full reference to the source. Note that the copyright is only the form that is protected by the copyright not the scientific information in the e.g. table. This means that you can re-work the table into a chart and use it in your publication with full reference to the original source. The most important is that figure you are about to publish in your publication do not have the same form as the copyright protected figure.
Answer: In principle No. If you dont own the copyright of the image you cant use the image. If you want to use an image, photograph, diagram etc. you must obtain permission from the owner of the copyright. There is usually no problem to getting a permission as long as the image is not used commercially. See also our Copyright Info page.
As an author you have the possibility to send in an errata list to us (firstname.lastname@example.org). The errata list is published as a separate file
Search, sort and export, DiVA
Answer: If you don't find the student thesis in DiVA it is not electronically published. You will not find the thesis in the Library Catalogue because all theses have been removed and the theses will only be searchable in DiVA if published.
Answer: Yes, provided the journal accepts prior electronic publication, www.ep.liu.se. LiU E-Press has no objections. However, the possibilities vary between fields and journals. LiU E-Press recommend you to first check with the journal.