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Register a Report

Before you start to register a publication, first check in DiVA if the publication already is registered by searching for the publication in DiVA . Do not register a publication already published in DiVA!

Note: Several of the fields in the web form are mandatory. They are market with a red asterisk (*). If information is missing in a mandatory field a message will show telling what field it is.

A report is a publication where it explicitly is stated as report in the publication. If it is not mentioned as report, ISBN is missing and not a part of a series, register as a report. If report is not stated but ISBN is available, register as book.

Register the Report

  1. In DiVA there is an simple function to fill in author information about yourself and your LiU co-authors. Fill in the family name and given name and then click on the button Connect authority record (Figure 1, red frame). All author information will be filled in automatically. If there are no information about yourself or your LiU co-author, go to point 2 and contact us and we will create an authority record for you. Ensure that a LiU-ID is assigned for all LiU authors in the field Local User ID (otherwise publications will not be attributed to the correct researchers). Give details for ALL authors associated with a publication (including external authors).

    Figure 1. Connect authority record.

  2. If an author do not have an authority record in DiVA, manually fill in sub-department and faculty in the Department or sub-department by clicking Department, unit or programme. Click on the plus sign in front of Linköping University in order to list all departments (see figure 2 below) and the plus sign in front of the department name to list all sub-departments (see figure 3 below). Choose sub-department by clicking on its name. Departments are automatically connected with the sub-department but not shown, see figure 4 below; the only exceptions are CMIV, HELIX and REMESO for which you will need to choose the department as well.
    For external co-authors (not LiU authors) fill in their organisation in the box Other organisation.

    Select Affiliation
    Figure 2. Click on the plus sign for a
    list of the departments.

    DiVA Sub Department
    Figure 3. List of Sub-department.

    Select Affilation subdepartment
    Figure 4. Sub-department and Faculty.
  1. Add an author's Landstinget affiliation, if appropriate by clicking on Region Östergötland and choose clinic according to point 2 above (the Centre will be added automatically).
  2. If you have and ORCID add it in the field ORCID.
  3. Fill in the report title and language.
  4. Fill in the Content type: Other academic or Other (popular science, discussion, etc.).
  5. Fill in Year and Number of pages (if available fill in Edition).
  6. Add series if the report is a part of a series. If the series is not in the list, fill in the series name, ISSN and number in series in the field Other series.
  7. Give an ISBN. If ISBN is available it must be filled in. ISBN is usually stated on the title page of a publication and contains of either ten or 13 digits. Reports may or may not have an ISBN.
  8. Fill in the National Subject Category. There are six main categories:
    • Agricultural Sciences
    • Engineering and Technology
    • Humanities
    • Medical and Health Sciences
    • Natural Sciences
    • Social Sciences
    Choose level two not main level. The publications in LiU's system will be harvested by the national publication portal, SwePub, which in turn is to be used by the likes of VR for their bibliometrical evaluations. For this, a publication's record must include level two in the National Subject Category box. Several subject categories can be chosen and combined with other subject categories. Download the list of subject categories pdf file
  9. Fill in the Keywords and Abstract boxes as much as possible, since these will make the record of your article more visible to Google, which has become the main search tool for researchers.
  10. Do not upload a pdf file of your anthology, email us the file instead so we can check the copyright situation before publishing it online.

If you would like further information, please do not hesitate to contact us ep@ep.liu.se

Log in and Register your Publication >>>

Responsible for this page: Peter Berkesand
Last updated: 8/3/2018