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Having the Article Published Elsewhere

LiU E-Press publication can be used in several ways:
  • As preprint or first publication, in order to “get on the record” with the article, while the author is also interested in publishing the same article in a journal and/or a quality conference.
  • As postprint or republication of an article which has already been published in a journal or conference proceedings.
  • As a way of publishing additional material (“appendices”, “attachments”) for an article that itself appears in a journal or conference proceedings.
In the first two cases, you have to exert a certain care in order not to violate the copyright rules of the journal or publisher that you intend to use, or have used for external publication.
Different publishers have different practices and rules in these regards. The most common case, however, is that the publisher requires that the copyright of the article is transferred to them, but at the same time the publisher allows the author to post the article on a website that is run by the author herself/ himself, or by her/his “institution”, i.e. university. Some publishers require that the author-posted article shall be exactly identical, also with respect to layout, with the version that is on the publisher’s website. Other publishers make the opposite requirement, i.e. that the author must not post the publisher's version but only their own, without the publisher’s logo. It is important to check what are the rules of the particular publisher for each article.
Note that the permission that publisher grants to the author(s) is not always written into the copyright transfer agreement. If it does not appear there, and only occurs in separate documents, then it may be possible for the publisher to withdraw that permission at a later date. It is important for the author to be aware of this.
Another important question is whether the first publication of an article on a website, for example at LiU E-Press, may prevent the article from being accepted in a journal after that. In this respect there are big differences between disciplines, and the question must be answered by the series editor for the discipline, or another person who is aware of current practice in her or his field.
The above is the usual case. There is also an increasing, but still fairly small number of journals that apply the principle of “open access”, in the sense that the contents of the journal are freely available on the Internet, and the author retains the copyright for her or his article. Usually, for such journals, the author is free to post the same article on his/her website, and prior publication on the author's website before submission to the journal is not an obstacle.

Publishing an Alternative Version of the Article at LiU E-Press

In some cases, you may consider having two versions of your article, containing the same essential results, but presented with different level of detail. Possibly, you want to send a shorter version to a journal or conference, and publish a more detailed version at LiU E-Press in order to make more details available to the world. Alternatively, you might consider publishing a short version of the article at LiU E-Press prior to external publication, in order to get “on the record” quickly. This would be meaningful in those cases where a journal will not accept an article which has previously been published at LiU E-Press; by only publishing a shorter version you avoid the imposed restriction. It is important to be aware of how big the difference must be between the first, shorter article and the finally submitted one; this question also differs between fields.
Yet another possibility is to make a separation between the main article, which is published in a journal or at a conference, and one or more ‘attachments’ i.e. separate documents that provide additional detail to the main article. The LiU E-Press accepts to publish such attachments in its publication series, but proposes that the author shall seek to obtain permission to re-publish the main article at the LiU E-Press together with the attachments.

Responsible for this page: Peter Berkesand
Last updated: 2017-02-21