Parallel Publishing

Introduction

Parallel publishing, also called Post-Print Publishing, Self-archiving or Green Open Access, means to make a refereed and published article in a scientific journal, freely available in full text on the Internet by publish a version of the article which is permissible by the publisher/journal in the university institutional repository. The process is also called HTML Open Access Publishing with the different that the article is not publish in an Open Access journal.

Parallel publishing is a model of publishing which meets the new requirements of Open Access publishing from Swedish research agencies and funds, who allows an embargo period of as highest 6 month (12 months in HSS). Studies (see the tab References) shows that the citations of an article increases significantly when parallel publish an article because it is freely available. About 90% (according to www.eprints.org) of traditional commercial publishers allow parallel publishing automatically, without the author needing to ask permission from the publishers.

The journals/publishers usually allow parallel publishing of the accepted version but some journals/publishers also permits publishing the published version of the article. If the journal is Open Access most of them allow parallel publishing of the publisher’s/journal’s original file.

Some commercial journals only allow parallel publishing in the University’s institutional repository after an embargo period, a delayed publishing after the article has been published by the publisher. The embargo period can vary between 6 to 36 months. Many of these publishers allow parallel publishing the article on the researcher’s personal homepage at the University without an embargo. If the article is registered in DiVA (LiU’s publication database) linking is possible to the researcher’s homepage which means the article will be freely available via DiVA. In DiVA full texts with an embargo period, can automatically be made visible after the end of the embargo period.

There are many Open Access journals (At DOAJ is a complete list) but many researchers are still more comfortable by publishing in traditional commercial journals, where the publisher take over the copyright of the article. In order to read an article, published by a commercial publisher, it requires a subscription of the journal. The costs of a subscription is often high, a cost that many worldwide Universities do not have the resources to pay. Parallel publishing is the solution making articles freely available via the Internet.

LiU E-Press takes care of the complete publishing process for the researchers. Read more under the tab How to Parallel Publish.

How to Parallel Publish

  1. Check in DiVA if the article is register. Register the article if it is not register in DiVA. E-Press has developed an automated system which checks ISI's Web of Science each week to determine when there are new publications from Linköping University. If it is possible to parallel publish an article, an email is sent to the Linköping authors with instructions on how to proceed.
  2. Do not upload the pdf file (the full text) of the article in DiVA..
  3. Instead, send the latest, correct version of the article to us, i.e. the version which was sent to the publisher and accepted for publishing, before the publisher/journal started the formatting of the article. This version does not have the journal’s/publisher’s formatting, page numbering and logo type but the contents is exactly the same as in the published version.
  4. LiU E-Press checks the publisher’s/journal’s publishing conditions for parallel publishing in Sherpa/Romeo.
  5. All parallel published articles are provided with a title page with complete references to the original published version of the article.
  6. If the article is a conference article and will be published in a conference proceeding, wait with parallel publishing the article until the complete proceeding is published. Because most of the publisher require that the title page contains complete references to the publisher with, for example, the correct name of the proceeding, DOI ling, ISBN, page interval and, if available, the proceeding editors. This information will not be available until the complete proceeding is published.
  7. If you have an article you want to parallel publish but has not been contacted by us, E-mail logo send a mail to us with the full text attached.

File Format

  • In order to make the publishing as smoothly as possible, we are grateful if the articles always are converted into pdf format before they are sent to us.
  • If the article only is available in Word format we can receive the it given that any figures, images, tables etc. which is a part of the article, is already placed in the article. If figures and tables are attached as separated files, please clearly state where in the document these shall be placed.
  • We cannot handle files created in LaTeX, Pagemaker or other types of word processors, only in Word. Files created in other types of word processers must be converted into pdf files before they are sent to us.
  • Send the files to us as attached documents via e-mal to E-mail logo ep@ep.liu.se.

References

  1. Eysenbach, Gunther. ”Citation Advantage of Open Access Articles”, PLoS Biology, 4(5): e157, 2006. Available at http://dx.doi.org/10.1371/journal.pbio.0040157 (2007-10-22).
  2. Geist, Michael. ”Push for Open Access to Research”, BBC, 28 Feb., 2007. Available at http://news.bbc.co.uk/2/hi/technology/6404429.stm (2007-10-22).
  3. Lawrence, S. ”Free Online Availability Substantially Increases a Papers’s Impact”, Nature (411) 521, 2001. Available at http://dx.doi.org/ 10.1038/35079151 (2007-10-22) (Requires subscription).
  4. Sandewall, Erik. ”Commentarium on Open Access to Research”, 2006. Available at http://piex.publ.kth.se/coar/ (2007-10-22).
  5. ”The effect of open access and downloads ('hits') on citation impact: a bibliography of studies”, The Open Citation Project. Available at http://opcit.eprints.org/oacitation-biblio.html (2007-10-22).